Data Protection & GDPR

We use the pupil data:

• To support pupil learning
• To monitor and report on pupil progress
• To provide appropriate pastoral care
• To assess the quality of our services
• To confirm your identity
• To communicate matters relating to the Academy /Trust to you
• To safeguard you, our pupils and other individuals
• To ensure the safety of individuals on the Academy /Trust site
• To aid the prevention and detection of crime on the Academy /Trust site

We collect data when we are required by law, including:

• To comply with the law regarding data sharing
• To meet statutory duties placed upon us for DfE data collections
• To provide reports and other information required by law in relation to the performance of your child
• To raise or address any concerns about safeguarding
• To the government agencies including the police
• To obtain relevant funding for the school
• To provide or obtain additional services including advice and/or support for your family

We only collect and use pupils' personal data when the law allows us to.  Most commonly, we process it where:

• We need to comply with a legal obligation
• We need it to perform an official task in the public interest
• It is in the legitimate interest of the individual

Less commonly, we may also process pupils' personal data in situations where:

• We have obtained consent to use it in a certain way
• We need to protect the individual's vital interests (or someone else's interests)

Where we have obtained consent to use pupils' personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

Some of the reasons listed above for collecting and using pupils' personal data overlap, and there may be several grounds which justify our use of this data.

We keep personal information about pupils (and parents) while they are attending our school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations. Our Retention Policy sets out how long we keep information about pupils. A copy of this policy is available at the academy office.

We do not share information about pupils with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:

• Our local authority - to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions
• The Department for Education and ESFA
• Central and local government
• The pupil's family and representatives
• Educators and examining bodies
• Our regulator (e.g. Ofsted)
• Suppliers and service providers - to enable them to provide the service we have contracted them for
• Financial organisations
• Our auditors
• Survey and research organisations
• Health authorities
• Security organisations
• Health and social welfare organisations
• Professional advisers and consultants
• Charities and voluntary organisations
• Police forces, courts, tribunals
• Professional bodies

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years' census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the NPD, go to https://www.gov.uk/guidance/how-to-access-department-for-education-dfe-data-extracts

The Department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

• conducting research or analysis
• producing statistics
• providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

• who is requesting the data
• the purpose for which it is required
• the level and sensitivity of data requested: and the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department's data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/dfe-external-data-shares

If you would like to discuss anything in this privacy notice, please contact the Diocese of Bristol Academies Trust central office: enquiries@dbat.org.uk

The DBAT Data Protection Officer can be contacted: i-west@bathnes.gov.uk